The Art Of Arranging Airport Transfers For Your VIP Clients

Every so often, you will be required to make arrangements for the logistics of a VIP that you are expecting. This is a process that usually requires one to think things through thoroughly, since there is a lot that can go wrong business-wise, when not done properly. If you are in charge of handling a VIP’s arrival, there are a number of details that often seem minor, but which make a huge difference when it comes to determining how successful you are. These include:

Picking the right firm to chauffeur them

The first thing you need to do is make sure that you pick the right company to provide the airport transfers. In this setting, the best bet you have is to use an airport transfer company that has a reputation for handling VIP guests. This way, you can be assured that details such as cleanliness of the vehicles and the timeliness of the driver will be guaranteed, which are all things that most VIPs are very particular about. Using a corporate bus hire industry leader is beneficial also because their vehicles used to make the airport transfers would be well maintained in a pristine condition – just what the doctor ordered for ferrying your important clients!

Have a clear itinerary

Once the client has landed in the country, where will they need to go next? Is there a likelihood that they will need to make a few stops before they get to their final destination for that day? All these are issues that you need to be very clear about when you are planning for the airport transfer. Having these details in mind will make it easier for you to design the most ideal route for them to use from the airport to wherever they are going.

The timings must always be right

You are better off having the limousine waiting for the VIP rather than the other way round. When you are thinking of when to dispatch them, you need to find out when the VIP will land, and then make sure that the car is waiting for them at least 15 minutes or half an hour in advance. This means that the VIP will not need to waste a lot of time waiting for their ride to arrive.

entourageWill your client have an entourage?

Will the VIP be travelling with other people? If so, how many of them will be there? It’s important that you make arrangements for other people that might be travelling with them, such as bodyguards and personal assistants. Remember, a large number of VIPs like being close to their “right hand men” during travelling. If they have a large inner circle and want to be close to them, you would need to get them a means of transport that can accommodate all these people with ease.

In summary, when you are planning for the airport transfers for a VIP, you should always remember that the devil is in the detail. The key to getting it right is making sure that you go through each step of the transfer process through the eyes of the VIP. Putting yourself in their shoes makes it easier for you to anticipate what they might need, and then plan for it even before they know they need it.

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Transport Network Australia

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